Senior Accounts Payable Specialist

Durham, NC
Full Time
Mid Level
Job Purpose:
The Senior Accounts Payable Analyst/Accountant will be responsible for performing all aspects of accounts payable. This position will provide full-cycle Accounts Payable support while applying general accounting knowledge and performing tasks with excellent attention-to-detail to support the current operations and growth of our organization. The candidate will also be a key player in the implementation of the general ledger system and procure-to-pay system.  The candidate must produce high-quality work while maintaining a professional attitude, possessing extreme attention to detail, having an internal control mindsight, and the highest degree of integrity. Excellent customer service skills are a must for this position.

Summary of Key Responsibilities: 
  • Performs full cycle accounts payable functions by coding and processing vendor invoices with accuracy and consistency while ensuring compliance with AP internal control, policies, and procedures
  • Maintains timely entry of all vendor invoices (within 24 hours)
  • Responds to all AP related inquiries and works to resolve outstanding issues
  • Performs GL coding and review of all T&E reimbursements
  • Manages, records and reconciles end of month credit card transactions
  • Works to capture financial commitments for fully executed contract to establish payment schedules, milestones, and assign proper GL coding
  • Coordinates the processing of invoices for payment, including 3-way matching, account coding, data entry and required approvals within accounting system
  • Sets up new vendors using a Vendor Maintenance Form, and obtains proper vendor detail for record keeping
  • Files 1099’s and maintains proper records
  • Performs weekly payment processing and provides remittances to vendors
  • Provide customer service and support to internal departments and vendors with respect to various accounts payable inquiries
  • Maintains accurate accounts payable and financial records and files
  • Other accounting duties, as required.

Required Skills and Qualifications:
  • BA/BS in Accounting, Finance, Business, or equivalent  
  • 4+ years of experience in accounts payable in a fast-paced corporate environment
TECHNICAL SKILLS
  • Highly skilled in Microsoft Office (Word, Excel, PowerPoint), email and voicemail
  • NetSuite experience preferred
  • Strong General Ledger Knowledge
  • Multi-site with multi-currency knowledge preferred

COMMUNICATION SKILLS
  • Excellent communication skills.
  • Ability to listen and respond well to customers, partners and colleagues at all levels of the organization
  • Solution driven individual that can understand root cause of issues, recommend solutions, and drive the solution to improve process accuracy.
  • Ability to be agile and pivot to address critical issues, when presented.
  • Ability to interact with staff from multiple departments.

INTERPERSONNAL AND BEHAVIORAL SKILLS
  • Self-starter and self-finisher with high energy level and positive attitude.
  • Highly goal and result oriented
  • Prioritizes tasks according to business objectives and can pursue several objectives simultaneously
  • Ability to organize and work concurrently on several projects, assessing what may differ from project to project.
  • Can work independently with a high degree of self-motivation
  • Knows how to obtain support from different collaborators
  • Tackles problems with enthusiasm and curiosity
  • Treats colleagues at all levels with respect
  • Can work independently with a high degree of self-motivation, with the ability to understand and carry out day to day responsibilities.  Proactively seeks out guidance when needed.
  • Ability to work under strict deadlines and balance multiple workload demands.
  • Strong attention to detail, accuracy, flexibility, organizational and interpersonal skills, team-oriented and analytical skills.
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